How Should Independent Tutors Schedule Sessions Around Their Students' School Calendars?
School breaks, exams, and sports seasons all disrupt a tutoring schedule. Here is how to plan around them and keep momentum.
Tutoring scheduling and payments
Schedule sessions, get paid on time
TutorLoopr schedules your tutoring sessions, tracks attendance, and keeps every family's payments and packages straight, so you spend your time teaching instead of chasing invoices.
No credit card required to start. Cancel anytime.
1 place
For every family's balance
autoReminders before sessions
0Payments lost in a notebook
Session schedulingAttendance trackingPackage managementPayment tracking
The problem
Teaching is the easy part, the paperwork is not
Between rescheduled sessions, prepaid packages, and half a dozen families paying at different times, a tutor's income lives in a notebook and a memory. Sessions get double booked and payments slip through.
TutorLoopr keeps your schedule, attendance, and payments in one place. You always know who has sessions left, who owes what, and who is booked, without piecing it together each month.
- Stop double booking your teaching hours
- Always know how many sessions a family has left
- Get paid on time with clear invoices
- Cut down on no-shows with reminders
Features
Built for tutoring scheduling and payments
TutorLoopr stays focused and does this one job extremely well.
Clear session scheduling
Book one-off or recurring sessions and see your week without double booking a slot.
Attendance you can trust
Mark each session attended, missed, or rescheduled so your records match reality.
Packages that count down
Sell a package of sessions and watch it count down, so you always know how many are left.
Payment tracking
Record who has paid and who is outstanding, family by family, at a glance.
Simple monthly invoices
Generate a clear invoice for each family showing sessions, packages, and what is due.
Reminders before sessions
Send a reminder before each session so fewer families forget and no-show.
How it works
Set up in minutes
Three steps from sign up to real value.
1
Add your students
Enter each student, their family contact, and the subject you tutor.
2
Schedule and teach
Book sessions, mark attendance, and let packages count down automatically.
3
Track the money
See balances per family and send a clear invoice when it is time.
Pricing
Simple, honest pricing
Start small and grow when you are ready. No ads, no reselling your data, no surprises.
Tutor
$10
per month
For an independent tutor.
- Unlimited sessions
- Attendance tracking
- Package tracking
- Payment log
Most popular
Studio
$22
per month
For a growing practice.
- Session reminders
- Monthly invoices
- Family balances
- Priority delivery
Center
$45
per month
For a tutoring center.
- Multiple tutors
- Shared schedule
- Center reporting
- Priority support
Every plan includes email support and a 14 day money back guarantee.
Built and maintained by
Julien Jimenez
TutorLoopr grew out of a tutor's shoebox of receipts and a calendar full of crossed-out sessions. One place for the schedule, the attendance, and the money means the evening is for teaching.
FAQ
Questions, answered
Can I schedule recurring sessions?
Yes. Book a weekly recurring session once and it repeats on your schedule for that student.
How do packages work?
You sell a set number of sessions and TutorLoopr counts them down as they are attended, so you always know the balance.
Does it send invoices?
The Studio plan generates a clear monthly invoice per family showing sessions, packages, and what is due.
Can I track attendance?
Yes. Mark each session attended, missed, or rescheduled so your records and your billing stay accurate.
Does it process payments for me?
No. TutorLoopr tracks what is paid and outstanding. Actual card processing depends on the payment tool you use, so confirm that separately.
Can a center use it with several tutors?
Yes. The Center plan supports multiple tutors on a shared schedule with center-wide reporting.
Schedule sessions, get paid on time
Tutoring session scheduling and payment tracking. Start today and see the difference in your first week.
Schedule a session